How Nelson County Optimized Sports Scheduling for 300 Teams

Case study:
Discover how Nelson County Schools create league schedules for over 300 teams while saving hundreds of working hours.
Little League Baseball
Happy user since:
December 2021
Nelson County, Kentucky

All I need is something where I can put the number of teams in the number of divisions, and it spits out a schedule. Diamond Scheduler is exactly what we need."—Matt Reynolds

Case study Nelson chart

In the fast-paced world of athletic administration, efficient scheduling and organization are crucial for success. Matt Reynolds, the Athletic Director for Nelson County Schools in Kentucky, understands this challenge all too well.

With over 200 to 300 teams and 4,000 students participating in various sports, Reynolds needed a reliable solution to manage schedules and facilities effectively.

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That's when he discovered Diamond Scheduler, a user-friendly software designed specifically for sports scheduling. In this article, we delve into Reynolds' journey as an Athletic Director and how Diamond Scheduler has revolutionized the way he coordinates and manages athletic events.

Nelson County Schools

Via Nelson County Schools

The challenge: Athletic Directors’ need for efficient scheduling

As the Athletic Director for Nelson County Schools, Reynolds oversees multiple schools, including high school, middle school, and elementary. His responsibilities encompass ensuring the safety of athletes, coordinating schedules, managing facilities, and staying up to date with training and certifications for coaches.

Reynolds also focuses on increasing student participation and fostering a positive sports culture within the district.

With numerous teams and events to manage, Reynolds quickly realized the importance of efficient scheduling. It was crucial for him to have a tool that could handle the complexity of creating schedules for multiple teams and divisions.

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The solution: a sports scheduling-focused software

After exploring various options, Reynolds discovered Diamond Scheduler’s powerful software that uses round-robin algorithms through a simple Google search.

"What I really appreciated about Diamond Scheduler is, if you go to the website, it gives you the opportunity to play around with a condensed version of the platform.”—Matt Reynolds

Other features that attracted Reynolds to Diamond Scheduler was its simplicity and cost-effectiveness. Unlike other software that tried to encompass all aspects of registration and administration, Diamond Scheduler focused solely on scheduling. This streamlined approach was exactly what Reynolds needed. The platform allowed him to input the number of teams and divisions, and it effortlessly generated comprehensive schedules. Reynolds was particularly impressed with the ability to export schedules to Excel, making it easy to manipulate and filter data according to his requirements.

"I've exported it over to Excel, and it's as simple as putting filters on things and just moving things around. It makes it really, really simple," Reynolds explains.

This seamless integration with Excel allows Mr.Reynolds to have a comprehensive view of the schedule on a single page, making it easier to manage and communicate with stakeholders.

Nelson County Schools Facebook posts

Via Nelson County Schools Facebook

The results: 580+ hours saved per year with Diamond Scheduler

Diamond Scheduler not only saves time for Reynolds but also empowers him to focus on important aspects of his role. With a streamlined scheduling process, Reynolds can devote more time to ensuring coach training, maintaining up-to-date rosters, and exploring new sports opportunities.

Most importantly, Reynolds understands that participation in sports play an integral role in building confidence, life skills, and keeping kids off the streets.

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Sports can be time-consuming but, not scheduling games with Diamond Scheduler.

Diamond Scheduler has become an indispensable tool for Reynolds and his team. The software's user-friendly interface and intuitive features have significantly reduced the time and effort required to create schedules for the numerous leagues in his county.

With just a few clicks, Reynolds can generate a season schedule for all 111 teams within a day, which in the past took weeks to complete. This efficiency has allowed him to focus his saved 580+ hours on other critical aspects of his role, such as ensuring athlete safety, updating rosters, expanding sports programs, and exploring new sports opportunities for the 300 teams within Nelson County.

Matt Reynolds

Matt Reynolds

Reynolds' adoption of Diamond Scheduler is emblematic of a new era in athletic administration. By embracing sports technology, Athletic Directors like Reynolds can streamline their operations, save time, and enhance the overall experience for athletes, coaches, and families. As technology continues to evolve, tools like Diamond Scheduler empowers administrators to manage large-scale athletic programs with ease while saving countless hours and enabling administrators to focus on what truly matters: the growth, development, and safety of student-athletes.

Deidra Hunter is a former athlete that now thrives as a content marketer and brand strategist. Her passion for sports has enabled her to contribute to diverse branding, content creation, and writing projects. In her downtime, she engages in lively discussions about sports and business with her friends and family. 

⌚ Save time and focus on the game
Sports can be time-consuming—but scheduling games shouldn’t be!

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